Stop Filling Out Forms.
Start Capturing Records.
Filling out forms is dead. SoterAI captures records through conversation, photo, voice, and video. The form is a review step before submission, not the data-entry method.
Used by safety teams at Blackmores Group, ICW Group Insurance, 4FRONT, and more
30sec
Photo to report
70%
Less admin work
98%
Report completion
3min
Avg. inspection report
The Problem
Why Safety Professionals Hate Traditional Record-Keeping
Inspections Are a Time Sink
Hours lost weekly on manual checklists. Workers avoid typing on phones mid-walk, leaving inspections incomplete.
Real Impact
30-60 min per inspection, across multiple sites weekly - days of lost productivity.
Poor Data Quality
Manual forms produce incomplete data, vague descriptions, and missing photos. Critical details get lost.
Real Impact
You can't identify trends, defend claims, or prove compliance during audits.
Rigid, One-Size-Fits-All Forms
Incident reports, inspection checklists, and JSA templates all differ - but your software forces one format.
Real Impact
Workarounds, paper forms, and spreadsheets defeat the purpose of software.
Capture Methods
Turn Your Phone Into a Safety Reporting Powerhouse
No more typing on tiny screens. No more waiting until you're back at your desk. Capture records in real-time using the tools your team already carries.
Camera Capture
Snap a photo of a hazard, damaged equipment, or unsafe condition. AI analyzes the image and auto-populates hazard type, location details, severity, and affected equipment. Timestamps and GPS coordinates added automatically.
Example
Photo of a wet floor leads to AI generating a hazard report with 'Slip/Trip Hazard,' suggested corrective actions, and immediate-attention flag.
AI-Guided Collection
Never Miss Critical Information Again
Traditional forms are static - they don't help you capture better data. SoterAI captures records through conversation and makes the form a review step before submission, not the data-entry method.
Initial Capture
Worker snaps photo or speaks description. AI processes input and creates draft record.
AI Asks Clarifying Questions
"Was anyone injured?" "What was the root cause?" "Have you seen this hazard before?" AI adapts questions based on record type and initial input.
AI Suggests Relevant Details
Recommends applicable regulations, suggests corrective actions, and flags missing compliance details.
Review & Submit
Worker reviews AI-generated record, makes any edits or additions, and submits complete, compliance-ready documentation.
What This Means for Your Team
Consistent data quality - AI ensures all required fields are completed
Contextual guidance - Workers get help in the moment, not after the fact
Faster completion - No more 'I'll finish this later' (and never do)
Better insights - Complete, structured data enables trend analysis
"SoterAI has significantly enhanced my effectiveness as a HSE Manager. I can quickly analyse injury statistics, identify trends in unstructured data, and generate practical control recommendations - tasks that previously required days, now completed in just 30 minutes."
Cassandra
HSE Manager - Yumi's, George Weston Foods
Custom Forms
Your Processes, Your Forms - No IT Required
Stop forcing your safety program into someone else's templates. Create any record type you need - from simple incident capture to complex inspections - just by talking to the AI.
Instant Form Generation
Describe your form requirements and get a ready-to-use form in seconds
Easy Customization
Modify fields, add sections, or adjust logic with simple natural language commands
No Vendor Lock-In
Stop submitting customization requests and waiting weeks for changes
What you can create
"Create a confined space entry permit form that includes atmospheric testing, rescue plan verification, and authorized entrant sign-off"
Form created: Confined Space Entry Permit
4 sections, 12 fields, ready to deploy
Confined Space Entry Permit
+ 8 more fields...
"Add a field for emergency contact numbers"
Done. Emergency contact field added to Section 1. Form updated and ready to deploy.
Demo
See It in Action
Watch how SoterAI transforms field observations into structured safety records in real time.
Platform
Everything You Need for Modern Safety Record-Keeping
SoterAI captures records through conversation and makes the form a review step before submission, not the data-entry method.
Multi-Modal Capture
Camera, voice, video, and text input. Works on any device, anywhere.
AI-Guided Data Collection
Contextual questions and suggestions. Auto-population from images/voice. Regulatory compliance checks.
Unlimited Custom Forms
Build any record type with AI assistance. No coding or IT required. Deploy instantly.
Automatic Data Extraction
AI reads images and extracts relevant data. Timestamps, GPS, equipment IDs, hazard types. 70%+ less typing.
Compliance-Ready Outputs
OSHA-compliant incident logs. Audit-ready documentation. Exportable to PDF, Excel, or your systems.
Searchable Record Database
Find any record in seconds. Filter by date, location, type, severity. Trend analysis and reporting.
Comparison
SoterAI Records vs. Traditional Safety Software
Filling out forms is dead. SoterAI captures records through conversation, photo, voice, and video, then shows the form as a review step before submission.
Capture incident on-site
Complete all required fields
Customize forms for your needs
Photo evidence
Data quality
Time to complete record
Trend analysis
Audit readiness
Real-World Impact
How Safety & Insurance Professionals Use SoterAI Records
EHS Manager - Manufacturing
Challenge
Managing safety across 3 facilities with 500+ workers. Incident reports were inconsistent, incomplete, and often submitted days after the event.
Solution
Deployed SoterAI Records with camera-based incident capture. Workers snap a photo, speak a quick description, and submit. AI handles categorization, severity assessment, and corrective action suggestions.
30 min to 3 min
Incident reporting time
60% to 98%
Report completion rate
2 years of records pulled in 5 min
Audit readiness
Testimonials
Real Results from Safety Professionals
"The WHS team drastically reduced the time spent on compliance checks, risk assessments, and preparing training materials. We've cut admin workload by 70%, which means more time actually talking to workers and preventing incidents."
Andrew Wilson
Director of WHS at
Blackmores Group70% reduction in administrative workload
Read the Blackmores Group case study"SoterAI streamlines the most time-consuming tasks, helping our EHS team unlock a truly proactive safety culture across all our facilities."
EHS Team
4FRONT Engineered SolutionsProactive safety culture across all sites
Read the 4FRONT case study"SoterAI transformed our loss control operations. We cut custom safety meeting prep from 5 hours to 30 minutes while delivering higher-quality, more comprehensive reports to our clients."
Loss Control Professional
ICW Group Insurance5 hours to 30 minutes per report
Read the ICW Group case study"SoterAI enabled efficient completion of over 420 plant and equipment risk assessments. A task that would typically span many weeks into months was completed in a quarter of the time."
Linda
HSE Lead - Mauri,
George Weston Foods420 risk assessments in a quarter of the time
Read the George Weston Foods case studyFAQ
Frequently Asked Questions
Can I create any type of record I need?
Yes. SoterAI's AI-powered form builder lets you create any record type - from simple incident reports to complex multi-step inspections and certifications. Just describe what you need, and the AI builds it for you in minutes.
How does AI-guided data collection work?
Filling out forms is dead. SoterAI captures records through conversation, photo, voice, and video. The form is a review step before submission, not the data-entry method. The AI analyzes the input, asks clarifying questions, suggests relevant details, flags missing data, and helps you create complete, compliance-ready records.
Can I use this for OSHA recordkeeping?
Absolutely. SoterAI Records generates OSHA-compliant incident logs and documentation. You can export records in formats required for OSHA 300, 300A, and 301 forms.
How long does it take to set up?
Most teams are up and running in less than a day. Create your first custom form in minutes, and start capturing records immediately.
How accurate is the voice transcription?
Our AI transcription achieves over 95% accuracy even in noisy industrial environments. The system is trained on safety terminology and automatically corrects common industry terms.
How is our data secured?
All data is encrypted in transit and at rest. We follow SOC 2 security standards with role-based access control, complete audit logs for all record changes, and GDPR-compliant data privacy practices.
Ready to Stop Wasting Time on Manual Forms?
Join hundreds of safety and insurance professionals who've transformed their record-keeping. See SoterAI Records in action or start capturing records today - no credit card required.