From Field Observation to Finished Record, Instantly
Capture safety records from voice, photos, and video. No more clipboards or data entry—just speak, snap, or record, and let AI do the rest.
Three Ways to Capture Safety Records
Choose the capture method that fits your situation. All inputs are automatically transcribed, structured, and filed by AI.
Voice Notes
Speak your observations naturally while your hands stay on the job. AI transcribes, extracts key details, and populates the right fields.
- Hands-free reporting
- Automatic transcription
- Smart field extraction
Photo Capture
Snap a photo and let AI analyze the image. Hazards, equipment conditions, and compliance issues are automatically identified and documented.
- AI image analysis
- Automatic hazard detection
- Visual documentation
Video Recording
Record a walkthrough or task observation. AI analyzes both audio and visual content to create comprehensive inspection records.
- Combined audio + visual AI
- Task observation analysis
- Complete context capture
Create Custom Forms in Seconds, Not Weeks
No more waiting on your EHS vendor for form customizations. Describe what you need in plain English and AI builds the form instantly. Need a new inspection checklist? A specialized incident report? Just ask.
Instant Form Generation
Describe your form requirements and get a ready-to-use form in seconds
Easy Customization
Modify fields, add sections, or adjust logic with simple commands
No Vendor Lock-In
Stop submitting customization requests and waiting weeks for changes
"Create a forklift pre-shift inspection checklist with sections for brakes, steering, lights, horn, and battery level"
Form created: Forklift Pre-Shift Inspection
5 sections, 18 fields, ready to deploy
Forklift Pre-Shift Inspection
+ 15 more fields...
How It Works
Capture in the Field
Use your phone to record voice notes, snap photos, or capture video of any safety observation.
AI Processes Content
AI transcribes audio, analyzes images, and extracts key information automatically.
Record Created
A structured safety record is generated with all fields populated and properly categorized.
Stored & Searchable
Records are stored securely and become instantly searchable across your organization.
See It in Action
Watch how SoterAI transforms field observations into structured safety records in real time.
Why Safety Teams Love AI-Powered Records
90% Faster Documentation
What used to take 15 minutes now takes 90 seconds. More time for prevention, less time on paperwork.
Higher Quality Data
Natural voice capture means richer, more detailed observations than rushed checkbox forms.
Works Anywhere
Capture records in noisy environments, tight spaces, or while wearing gloves—no typing required.
Custom Forms on Demand
Create new inspection checklists, incident forms, or audit templates in seconds with AI.
Audit-Ready Records
Every record includes timestamps, media attachments, and complete audit trails.
Instant Search
Find any record instantly with AI-powered search across all your safety documentation.
What You Can Capture
Incident Reports
Document incidents, near-misses, and first aid cases with voice and photo evidence
Safety Inspections
Conduct equipment, area, and process inspections hands-free while walking the floor
Hazard Observations
Report hazards the moment you see them with photo documentation and voice description
Training Completion
Record training attendance, competency assessments, and sign-offs with photo verification
Certifications
Track employee certifications, license renewals, and qualification records with expiration alerts
Corrective Actions
Track corrective actions with before/after photos and completion verification
Frequently Asked Questions
Ready to Transform Your Safety Documentation?
Join safety teams who've eliminated paperwork and capture records 90% faster with AI.